RIC is intended to create a suitable environment that nurtures, encourages and inspires research activities that leads PSU to be among the top universities in the Middle East.
Foster research excellence among faculty members of PSU and prioritize the Saudi Vision 2030 in their scholarly research activities.
Aims and Objectives of the RIC
The aim of the new research structure is to decentralize the research activities at PSU to the college level, and to reduce the duplication and overhead, and to ease the research activities process, to identify PSU’s strengths, and to set distinguished research themes driven by these strengths.
The main objectives are:
The following units are part of the Initiatives unit at RIC:
- Promote research, excellence, and innovation in the University community
- Explore practical research problems that address the community needs
- Promote collaborative and interdisciplinary work
- Raise the scientific impact and visibility of PSU and have research activities to be an added value to PSU’s achievements
- Enhance the research infrastructure for professional development of its faculty
- Generate financial revenue for PSU, through external grants, consultation, possible training, or commercialization of research
Consultation and Initiatives Unit,
The Consultation and Initiatives Unit will be the training arm of the PSU-IC and it was established to assist both individuals and businesses in keeping pace with the rapid development of computing technologies, and would offer a variety of intensive certificate programs designed for ICT professionals, who wish to learn new technologies and upgrade their skills in a short amount of time, as well as offering other training courses in other specialized areas based on PSU available specializations from all discipline.
- Prosthetics and Orthotics,
It is one of the initiatives of the National Transformation Program for the Ministry of Labor and Social Development. It is intended to empower persons with disabilities to facilitate access higher education and jobs. The focus here is on providing those in need with artificial devices (prostheses). This unit will contribute to this initiative through the implementation of the Orthotics and Prosthetics Development Applications.
- Entrepreneurship unit
This is another very important initiative of the National Transformation Program. It is intended for establishing and supporting business incubators and business entrepreneurship centers. Awareness programs on investments and entrepreneurship for high schools and universities will be developed; freelance and business entrepreneurial culture will be cultivated. This unit will work to offer the required entrepreneurial support to PSU students and alumni to recognize and groom their entrepreneurial potentials.
- KACST Science and Technology Unit (STU),
This unit will be the point of contact between PSU researchers and KACST.
Research & Initiatives Center (RIC) Structure
Relationship between Colleges, RIC and Research Labs (Research Groups)
Funds Allocation and Process of Payments
The College Research Responsibilities
- Develop and execute the college research strategic plan.
- Submit and manage the research budget for the college, and ensure the successful research outcome for the college.
- Align the college research objective with the university research objective.
- Derive research innovation within the college and foster collaborative efforts between faculty members.
- Support and encourage multidisciplinary research activities between researchers from different colleges.
- Explore partnership research activities with international Universities through PSU visiting professors' services in correspondence with PSU Research Review Journal's office.
Research Activities Request Process
All research related activities, conference attendance, journal publications, small seed projects, the establishment of a research group, at the college level will be according to the following procedure:
- The faculty member will submit the request to the Department Chair.
- Department Chair will forward the request to the College Research Director (CRD) to be checked and discussed at the College Research Committee (CRC)
- CRC recommendation will be forwarded to the Dean for final approval.
- All research activities will be decided at the College Dean specified by RIC bylaws.
- Requests for extra research funds to establish a research lab (which also include the large research projects) will be forwarded to RICC for further processing. The matter will be discussed at the RICC and the recommendation will be forwarded to the office of the Rector to allocate the required funds, pending the Rector approval and University available research funds.
The approved allocated research funds will be used by the College Dean for the research activities at the college, as specified by the RIC bylaws and criteria, which can be summarized, but not limited to:
- Conference attendance
- Journal publication
- Small seed projects [if funds are available at the college]
- Other related research activities, such as student involvement in some research activities.
Criteria for such activities is provided on the following pages:The process of issuing the money for these mentioned activities are as follow:
- The college Dean /CRD will fill in the Expense (Cash Flow) form, to reflect the given required fund to be processed for their activities.
- Relevant materials for the payment to be processed should be all completed by the college Dean/CRD.
- Filled Expense (Cash Flow) form.
- Relevant approval forms based on the related criteria and must be validated by the CRC and the college council for the activity.
- Cover letter submitting the request to the RIC director for the payment to be processed along with the required approval from the college councils.
- RIC director will check the compliance with the relevant criteria and process the payment of the submitted completed requests to the office of the Vice Rector for Administrative Affairs and Finance to issue the required payment from the allocated funds for the concerned college.
Conference Attendance Criteria
After getting the request approved by the College Dean, the dean can issue the leave request, based on the "Participating in a scientific conference policy" and the fund for the faculty member as he/she sees appropriate and based on the CRC recommendation for any given request.
Conference attendance request is going to follow PSU funding policies "Funding for Scientific Conferences Participation Policy" regarding the fund allocation for the conference, taking into account the three categories (no fund, just plane tickets, plane tickets and registration and accommodation, etc), a policy was provided for all colleges.
Any case that doesn't fit in any of these categories (exceptions), it has to be forwarded to RICC for initial approval and ERC for the final approval of the requested funds.
Also, the conference attendance request will follow "Participation in Scientific Conferences Policy" in term of the leave approvals (not being during exam time, or first or last week of the semester, etc), a policy was provided for all colleges.
After approval, the college Dean process the leave request for the faculty member, and specify the allocated fund and send the completed application and the decision to RIC director, if more than the ticket is required, to process the required payment with the office of the vice rector for administrative affairs and finance based on the college available research funds:
So if the conference was approved for the tickets only, the request for the purchase of the ticket can be submitted directly to HR with a copy of the approval attached to the request, and the amount of the ticket can be added to your cash flow form, and no need to send the request to RIC.
And if the conference is approved for more funds, then the ticket will follow the previous process, and the registration fee and/or accommodation request, with all supporting documents and a copy of the cash flow form, can be sent to RIC to be processed to issue the cheque for the faculty member for the extra required funds.
And faculty member can attend one conference per semester, taking into account his/her exam times for their assigned courses, and following the previous conference attendance policy used by PSU.
The updated forms for the conference attendance request were provided.
Journal Publication Funding Criteria
The college can contribute to the publication fees for ISI journals, pending available research funds and CRC approval.
To encourage the faculty members to publish in high-quality journals, the following publication fee will be part of the funding criteria for journal publications based on the Journal Citation Ranking and Quartile Scores (Q1-Q4):
For Q1 journals, college will support up to $ 950 USD.
For Q2 journals, college will support up to $ 800 USD.
For Q3 journals, college will support up to $ 650 USD.
For Q4journals, college will support up to $ 500 USD.
Small Seed Projects Criteria
- Same process as any research-related activities for the college, and after CRC approval.
- Template for the small-scale projects will be provided.
- CRC would take care of doing the necessary review process as required.
- The number of the allowed projects per year is based on the available research funds.
- Limited fund per project is 30,000 SR
If the requested fund for a small scale project is not available at the college research funds the time of the request, then the request can be forwarded to RICC for further process as the large-scale projects.
Large-scale projects are going to be considered through RICC only through the establishment of new Labs, or Groups and validated by ERC.Other related research activities
Such as student involvement in some research activities. Student involvement with research can be funded based on the CRC recommendation and can include and not limited to:
- Publication fees, based on “Students Research Participation Policy”, the policy will be shared with all colleges.
- Possible conference attendance to present a full paper, if applicable.
- Other research-related activities such as undergraduate research forum requirements and/or national research activities participation by the students.
Annual Research Evaluation Criteria for Colleges
The best performing college out of six colleges will be evaluated based on the following criteria. In addition to the best performing college, the most productive college (based on the publication) will be provided more research funding (e, g. the CBA is required to have 50 Scopus indexed published articles from 50 Ph.D. Faculty; If the CBA publishes 100 articles meaning their productivity rate is 200% higher than the required 100%).
Notes: *Red color denotes Key Performance Indicators (KPIs); All evaluation is based on a calendar year.Bonus evaluation weight per college, college contributing to the following criteria will be given extra grade in the annual evaluation
|Evaluation Criteria||Performance Weightage (%)|
|1||At least one Scopus/ISI indexed published article per PhD Faculty, on average, per college in a calendar year |
Conference Proceedings publications regardless ISI/Scopus will not be counted for this purpose. Conference proceedings publications may be considered for the Annual Faculty Evaluation.
[No. of Scopus/ISI Published journals /books /book Chapter based on the Number of PhD holders per College]
|2||Each College will contribute to PSU International Symposia based on the number of PhD holders per college.|
[PSU International Symposia will be organized by the PSU Journal in coordination with the RIC].
Or any international symposia arranged by one of PSU Colleges
[No. of Symposia Publications]
|3||Conference Attendances, |
a full weight will be given to 20% participation of total number of faculty members per college
[No. of Conference Attendances]
|4||Research Collaboration with other local and international universities [No. of collaboration]||10%|
|5||Research related professional development in the form of specialized training/workshops by faculty members to PSU community|
a full weight will be given to 5% participation of total number of faculty members per college
[No. of workshops]
|100%|College Evaluation Criteria and Guidelines
Performance Weightage (%)
|1||Research Funds from outside PSU (External Research Funding Agency) |
[Total Research Income in a Calendar Year]
|2||Fund Generating Training & National and International Industrial Grants [Total Generated Grants and funds in a Calendar Year]||10%|
|4||Commercialization of Research |
[Any Research output that leads to be commercialized ]
- At least one Scopus/ISI indexed published article per Ph.D. Faculty, on average, per college in a calendar year, Conference Proceedings publications regardless ISI/Scopus will not be counted for this purpose. Conference proceedings publications may be considered for the Annual Faculty Evaluation.
- Each College will contribute to PSU International Symposia based on the number of Ph.D. holders per college.
[PSU International Symposia will be organized by the PSU Journal in coordination with the RIC].Or any international symposia arranged by one of PSU Colleges
- The mentioned proposed tentative number of contribution per college is required by each college for securing a contribution to the evaluation regarding this point.
- The multidisciplinary symposium will be arranged in collaboration between PSU International Journal, RIC and the CRC from each college.
- Conference Attendances
- Faculty member will submit the request to the Department Chair
- Department Chair will forward the request to College Research Director to be discussed at the college research committee (CRC)
- CRC recommendation will be forwarded to the Dean to be discussed at the College Council for the council decision.
After getting the request approved by the College Council, the dean can issue the leave request and the fund for the faculty member as he/she sees appropriate. And faculty member can attend one conference per semester, taking into account his/her exam times for their assigned courses, and following the previous conference attendance policy used by PSU.
- Research Collaboration with other local and international universities
- Research related professional development in the form of specialized training/workshops by faculty members to PSU community
and the bonus points will be given as indicated in the provided table.
Annual Research Evaluation Criteria for Labs
Each college should have at least one Lab based on the college research theme, which will be validated by RIC, and each lab can have more than one group based on the lab-related research activities.
The best performing lab per college will be evaluated based on criteria to be set by the college.
In addition to the best performing lab, the most productive lab will be provided more research funding in the next calendar year, based on the College available fund. Lab Evaluation Criteria and Guidelines
Such guideline will be set by the concerned college, and can have, but not limited to the following:
- Research Funds from outside PSU (External Research Funding Agency):
- All externally generated research funds will be counted towards this point, such as KACST, KAUST or any other funding agency (National or international if possible).
- All generated funds are solely for the applying group and their college and no part of these funds to be deducted by PSU.
- Fund Generating Training, Consultation & National and International Industrial Grants:
- All training offered by a faculty member to generate funds for external or internal candidates will be counted toward this point.
- All generated funds by training are to be kept at the college after paying the expenses of the training, such as the faculty member compensation for delivering the training, required materials, refreshments and other related costs.
- Regarding the generated funds by consultation, a 30% will be acquired by the University and the rest will be kept for the college to be divided as required.
- Regarding industrial grants, they will also be kept by the college to be used and divided as required.
PSU Journal Unit
- Position Title:
Editor- in- Chief
- Reports to:
University Rector (Founding Editor)
- Job Description:
- PSU Research Review Journal making sure the quality work along with the timely completion of tasks.
- Organizing PSU International Symposia, making sure high-value research is presented under the banner of Prince Sultan University. Coordinate with Research & Initiatives Center (RIC)’s Institutional Research Committee (IRC).
- Contacting and make necessary arrangements of the world’s best professors of different fields for visiting distinguished professor. Coordinate with RIC’s Committee (RICC).
- Supervise the Fulbright Specialist program jointly with International Affairs Office Director. Coordinate with RIC’s Institutional Research Committee (IRC) for specific College Labs.
- Coordinate with the RIC Director to maintain SCOPUS database & Follow-up with the faculty.
Executive Research Committee (ERC)
- Position Title:
Headed by the Rector
- Reports to:
The minutes of the meeting to be submitted to the University Council for Research updates.
RIC Director, RIC Associate Directors and Colleges’ Deans.
The Committee shall conduct at least one meeting per academic semester.
- Job Description:
- The Committee will discuss the research update from each college and its achieving strategy.
- The committee will evaluate each college performance at the end of the academic semester.
- The committee will be informed about the best performance award and the distinguished research award for the university.
- Validate the annual research funds per college.
- Approve the establishment of a new lab for the colleges.
RIC Committee (RICC)
- Position Title:
Headed by the RIC Director
- Reports to:
The minutes of the meeting and shall be retained by RIC and quarterly summary report to be submitted to the Rector.
RIC Associate Directors and College Research Directors.
The Committee shall conduct at least one meeting per month.
- Job Description:
- The committee shall approve the request to establish a new research lab / group based on the submitted recommendation by college’s Deans based on a given criteria.
- The Committee shall discuss the research update from each college regarding seed project and its achieving strategy.
- The committee shall discuss, update and finalize the research policy and by- laws (subject to the approval of university council).
- The committee will evaluate each college performance at the end of the calendar year and select the best performance award.
- The committee will evaluate the distinguished research award for the university and select the top research in each calendar year.
- The committee will discuss students’ research activities of the university.
College Research Committee (CRC)
- Position Title:
Headed by College Research Director
- Reports to:
The minutes of the meeting shall be retained by the college Dean and monthly reported to the RIC Director.
Appointed by the College Dean with consultation of the CRD taking into consideration having at least one representatives from each department
The Committee shall conduct at least one meeting per month.
- Committee Job Description:
The Committee will be responsible for the recommendations of (a) to be forwarded to the RIC committee for the final approval for the requested funds, and for the approval of (b, c & d) as shown below:
- The required funds to establish a new research lab/ group
- Seed projects allocation at the college level from the available college research funds.
- Conference attendance requests and required expenses based on the available college research funds.
- Possible journal publications fees and other research-related expenses as the dean sees necessary.