Printing PSU CC Provide Network printers in each department
and some personal printers to its staff, faculties and
students for educational purpose and the print is
monitored and a print quota allotted to users to control
the print
Good Printing Habits
Introduction Good printing habits are not only good for you but
good for the environment as well:
• Learning to be careful about how and what you print
can save you time and aggravation: fewer trips to and
shorter waits at the printer, and less time spent having
to sort through stacks of paper you discover you really
didn't need.
• Responsible printing means saving dollars lost in
paper and toner when print jobs are abandoned, less wear
and tear on printers, and fewer staff hours devoted to
printer maintenance.
• Printing only what you need makes PSU saving vital
resources.
This document contains general tips as well as those
specific to commonly used software applications. If you
have discovered other ideas you'd like to share, please
send them to admin@psu.edu.sa so they can be added to
this article.
General Tips Here's a good place to start. Following this list of
a few simple changes in study and work habits came make
a difference.
• Read as much online as possible.
• Don't print until all of your edits are done.
• Use "Print Preview" to see how something will print
out.
• Use "Print Preview" to help see how many pages are
going to print.
• Use "Print Preview" to select an individual page (or
frame, if a browser) to print or identify pages not to
print.
• Don't print multiple copies, or to multiple printers.
• Check the print "Queue" before reprinting.
• Check the print "Queue" to know when your item is
ready to print and be ready to pick it up.
• When printing more than a couple items, pick them up
AS they print, not after several items have been sent.
• Know which printer your item is printing to.
• Print only what you need and use what you print out.
• If you have a problem printing in a public cluster,
ask a lab consultant or library staff for assistance.
• Let faculty know when there are problems or issues
with their electronic materials.
• Let the Computer Center know when there are problems
or issues with their electronic materials.
• Use the printers as an important research/academic
tool.
PowerPoint PowerPoint provides an easy way to make colorful,
graphic-laden slide shows that look great projected or
viewed on the web. But if you need to print out a
PowerPoint presentation, you probably are more
interested in the content that flashy backgrounds and
colors. Setting the printer configurations properly will
not only save paper and toner, but will speed your print
job along if its not weighed down with MB of images. For
optimum printing, follow these steps next time:
Windows
1. Select File > Print
2. On the Print dialog box, click on Preview. This shows
your changes as you select the print settings.
3. Along the toolbar (top of screen), click on the Print
What pull-down menu and select "Handouts...". If there
is little text on each slide, choose "6 slides per
page"; if a bit more, select "3 slides per page" (this
allows you to add your comments alongside each slide).
4. Next, click on the Options pull-down menu and choose
the Color/Grayscale option. Select Pure Black and White.
Excel At times, you may only need to print a portion of a
spreadsheet. To do so:
1. With your mouse, select the cells you wish to print
2. From the File menu, select Print Area > Set Print
Area
3. To check your selection, click on File > Print
Preview
Acrobat PDFs Though PDF documents are often lengthy, there is no
need to print the entire thing if you only need a page.
Make sure to use the Print Options, selecting Page
From/To, allowing you to print the specified page or
range of pages. You can also shrink pages to fit.
Another option is to email a document to yourself so
that you can read it when and where you need to (using
OWA), and not to print it at all. To do this:
1. Open the document you want to attach to an e-mail
message
2. Choose File > Send Mail
3. Do one of the following:
• If you’re asked if you want to save changes to the
file, click Yes to save the file and send it, or click
No to send the original version of the PDF document.
• If you’re notified that the document does not allow
changes, click OK to send the original version of the
PDF document.
4. If your e-mail application is not open, Acrobat
Reader opens it automatically or prompts you to open it.
Write your e-mail message in the new message window, and
then click Send. Your PDF document is attached
automatically to the e-mail that you send.
5. If you really need to print the document, Print as
Image. This will Print all mathematical symbols and
pictures correctly.
Browsers Depending on what you are viewing with a browser, it
may not be readily apparent how to print only what you
want: what you see and what you get may not be the same.
Here are a couple of tips when printing with a browser
• If you're interested in only some of the text that
you're browsing, don't print it immediately. Consider
copying and pasting it into a "holding document", such
as a Notepad text file, a Word doc or an email message
to yourself. When you've finally collected everything
you want, save the file and then print it (if you even
need to) in our own "printer-friendly version".
• When browsing, look for "printer-friendly versions" of
the web pages, which are becoming more common. These
will save time and toner.
• For pages that are done with frames, try this method
for Windows/Internet Explorer to print only the frame
you want:
1. Place your cursor in the text you want to print
2. Select File > Print Preview
3. On the Print tool bar, a drop-down menu offers the
choices: "As laid out on the screen" (WYSISYG), "Only
selected frame", and "All frames individually". Select
the second option. Only the desired frame should now be
displayed.
