Attendance and Withdrawal

Attendance and Withdrawal

Article 9

A regular student is required to attend lectures and laboratory sessions. If his/her attendance is less than the limit determined by the University Council - 75% - of the lectures and laboratory sessions assigned for each course, the student will be barred from continuing the course and will be denied entrance to the respective final examination. A student who is denied entrance to the examination due to absences is considered to have failed that course and is given the grade DN in the course.

The Rules of Implementation for Article 9

  • 1. A regular student is not permitted to continue a course and take the final examination, and is given the grade DN in the course if his/her absences (excused or unexcused absence) are more than the number of hours of the lectures and laboratory sessions specified for the course, as indicated in Appendix G.
  • 2. A regular student is not permitted to continue a course or take the final examination if he/she attends less than 66.7 percent of the lectures and laboratory sessions specified for the course—this applies to both excused and unexcused absence. He/She will be given the grade W in the course, provided that his/her unexcused absences do not exceed 25 percent of the lectures and laboratory sessions specified for the course, with the approval of the College Council. If his/her unexcused absences exceed 25 percent, rule 1 applies.
  • 3. The procedures for changing a DN grade to a W are as follows:
    • 3.1. The chairperson of the department or the director of the program submits his/her recommendation to the College Vice Dean to cancel a DN grade, with subsequent approval by the College Dean.
    • 3.2. A denied student may request a W grade from the College Dean after explaining the circumstances that led to his/her excessive absences. The College Council is entitled to make a decision in this matter.

Article 10

The College Council or whatever body it delegates its authority to, may exempt a denied student from the provisions of attendance and allow him/her to take the examination, provided that the student presents an acceptable excuse to the council. The University Council determines the percentage of attendance, which must not be less than 50 percent of the lectures and laboratory sessions specified for the course.

The Rules of Implementation for Article 10

The College Council or whatever body it delegates its authority to, may exempt a denied student from the provisions of attendance and allow him/her to take the examination, provided that the student presents an acceptable excuse to the council. His/Her attendance must not be less than 50 percent of the lectures and laboratory sessions specified for the course.

Article 11

A student who is absent for a final examination, will be given a zero grade for that examination. His/Her grade in the course will be calculated on the basis of the class work score he/she obtained over the semester.

Article 12

If a student fails to attend a final examination in any course but offers a compelling excuse, the College Council may choose to accept his/her excuse and allow him/her to take a make-up examination. The make-up examination must be taken prior to the end of the following semester. In such cases, the course grade will be given to the student after the make-up examination.

The Rules of Implementation for Article 12

  • 1. The student presents his/her excuse to the College Dean and asks permission to take a make-up examination within the time period prior to the end of the following semester.
  • 2. The course instructor submits a report to the department chairperson, which will be discussed in the department and then in the College Councils. The dean subsequently will inform the student of the Council’s decision with regard to approval or rejection. If approved, the student will be informed of the date of the make-up examination.
  • 3. The College Council may, in exceptional cases, accept the student’s excuse and permit him/her to take a make-up examination during the time period prior to the end of the following semester. His/Her final course grade will be given after the make-up examination.

Article 13

A student may withdraw from the University for a semester, without his/her being considered as having failed the courses, if he/she presents an acceptable excuse to the authorized body specified by the University Council at least five weeks prior to the beginning of the final examinations. Under exceptional circumstances, the University Council may extend the permitted deadline for withdrawal and assign a W grade to the student. This semester will be included in the period required for completion of the program degree.

The Rules of Implementation for Article 13

  • 1. All applications for withdrawal from continuing the study of a course(s) for a semester are considered by the Admission and Registration Deanship, which forwards its recommendations to the Rector of the University, who makes the final decision.
  • 2. If the student has earned any course grades before submitting an application to withdrawal, these grades will be retained in his/her academic record. He/She will be given a W grade in the remaining courses.
  • 3. The College Council may approve the student’s request for withdrawal (for one semester) from all courses during the stipulated period, in accordance with that which is stated in Article 13 (after the tenth week and before the fourteenth week) if he/she presents an acceptable excuse. He/She will be given a WP grade if his/her performance in the respective courses was satisfactory and a WF if it was not satisfactory. The grade will be determined by the course instructor, with the approval of the department chairperson involved, on the basis of the student’s performance prior to his/her withdrawal.