Examinations and Grades

Article 22

Based on the recommendations of the department council that offers the course, the College Council will decide the class work score, which must not be less than 30 percent of the final course grade.

Article 23

The class work score is evaluated in one of the following ways:

1. At least one written examination, plus part or all of the following: oral and practical examinations, research papers, other class activities.
2. At least two written examination.

Article 24

Based on the recommendations of the department council concerned, the College Council is entitled to permit the inclusion of practical or oral tests in the final examination of any course and to specify the proportion of the final score for the course that is assigned to these tests.

Article 25

Based on the recommendations of the course instructor, the department council that offers the course may allow a student to complete the requirements of any course in the following semester. In such a case, an IC grade is recorded in the student’s academic record. The student’s grade in the course will not be included in the calculation of the semester or cumulative GPA until he/she completes the course requirements and earns a grade. If the IC grade is not changed in the academic record after the lapse of one semester because the student does not complete the course, the IC status will be automatically changed to an F grade and will be included in the calculation of the semester and cumulative GPAs.

The Rules of Implementation for Article 25

1. Under exceptional circumstances beyond the student’s control, the course instructor may permit a student to complete the course requirements during the following semester, dependent upon the approval of the department that offers the course.
2. The course instructor will recommend assigning an IC grade to the student after specifying the scope of work and the time necessary to complete the course requirements.
3. The course instructor should submit a report to the department chairperson, explaining the reasons and justifications for assigning the IC grade to the student, as well as the scope of work and time required to complete the course.
4. Based on the instructor’s recommendation, the department chairperson may allow the student to complete the course requirements during the following semester.
5. The student must complete the course requirements by the end of the following regular semester. Exceptions may be made in the following cases:
   1. Students registered in the co-operative program may extend the period required to complete the course for one more regular semester, upon the approval of the department chairperson.
   2. Students with an IC grade before registering for the co-operative program may be allowed to complete incomplete courses within a maximum period of one regular semester after completion of the co-op program.
6. When the student completes the course requirements within the specified period, the course instructor will change the student grade from IC to the new grade that has been earned. This must take place within a maximum period of one semester after the end of the semester during which the student earned the IC grade. The instructor also will notify the Admission and Registration Deanship of the grade change.
7. If the instructor does not change the IC grade within the specified period, the Admission and Registration Deanship will change the grade to F and inform the student and the department chairperson.
8. If the student has registered for a course in the semester following the one in which he/she previously earned an IC grade, and those course requirements have not been completed, then the previous grade will be changed to F by the Admission and Registration Deanship.
9. Having an IC grade results in the suspension of the student’s general grade during that semester. This also includes the suspension of distinction status.
10. No student is allowed to register for a course if he/she has earned an IC grade in its pre-requisite course.

Article 26

Courses that involve symposia and/or research or courses of a practical or field work nature may be excluded from part or all of the rules in Articles 22, 23, and 24, based on a decision made by the College Council and the recommendation of the department council teaching the course. The College Council may specify alternate ways to evaluate student achievement in such courses.

Article 27

If courses of a research nature require more than one semester to complete, the grade of IP is assigned to the student. After the completion of the course, the student will be given the grade he/she has earned. If he/she fails to complete the course within the specified time, the department council that offers the course may approve assigning an IC grade to the student’s record for this course.

Article 28

The grades earned by students in each course are calculated as follows:

The Rules of Implementation for Article 28

1. Students’ scores are classified according to the above nine levels, and the final grades are calculated on the basis of this classification. The course instructor may take into consideration both the grade average and the standard deviation in determining the students’ final scores that reflect their achievement in the course. The Admission and Registration Deanship will be informed of students’ final grades, according to the forms prepared for this purpose.
2. Students who attend a course as auditors will receive the grade AU, regardless of their performance in the course. The effect of this grade on the student’s semester and cumulative GPA is the same as the grade NP (No Grade–Pass). The instructor must notify the Admission and Registration Deanship if a student is absent for more than one-third of the classes, in which case the course will be eliminated from his/her record.
3. The grades NP or F are assigned to courses offered on a pass/fail basis, such as thesis and summer training programs.
4. A student is assigned the grade WP when he/she officially withdraws from all courses after the permitted deadline for withdrawal. Such a grade will be granted upon the instructor’s confirmation that the student’s performance was satisfactory and that his/her unexcused absences did not exceed 20 percent of the lectures and laboratory sessions, prior to the date of his/her withdrawal. This grade does not affect the student’s cumulative GPA.
5. A student is assigned the grade WF when he/she officially withdraws from all courses after the permitted deadline for withdrawal, and his/her performance was unsatisfactory. A student who obtains such a grade is considered to have failed the course.

Article 29

The general grade assigned to the cumulative GPA at the time of the student’s graduation is based on his/her cumulative GPA and calculated as follows:

1. Excellent—if the cumulative GPA is no less than 4.50 out of 5.00, or 3.50 out of 4.00.
2. Very good—if the cumulative GPA is 3.75 or higher but less than 4.50 (out of 5.00), or 2.75 or higher but less than 3.50 (out of 4.00).
3. Good—if the cumulative GPA is 2.75 or higher but less than 3.75 (out of 5.00), or 1.75 or higher but less than 2.75 (out of 4.00).
4. Pass—if the cumulative GPA is 2.00 or higher but less than 2.75 (out of 5.00), or 1.00 or higher but less than 1.75 (out of 4.00).

Article 30

First honors are granted to the student who has earned a cumulative GPA between 4.75 and 5.00 (out of 5.00) or between 3.75 and 4.00 (out of 4.00) at the time of his/her graduation. Second honors are granted to the student who has earned a cumulative GPA of 4.50 or higher but less than 4.75 (out of 5.00), or 3.50 or higher but less than 3.75 (out of 4.00) at the time of his/her graduation.

The student who is eligible for first or second honors also must meet the following criteria:

1. He/She must not have failed any course completed at the University or any other university.
2. He/She must have completed all graduation requirements within a specified period, the maximum of which is the average of the maximum and minimum limits for completing his/her degree program.
3. He/She must have completed 60 percent or more of the graduation requirements at the university from which he/she is graduating.

The Rules of Implementation for Article 30

1. At the end of each semester, the Admission and Registration Deanship includes the names of distinguished students on the University distinction list on the basis of students’ semester GPAs and the quality points earned in that semester, as follows:
   1. First Distinction rank—semester GPA of 3.75–4.00; quality points of 60 or above.
   2. Second Distinction rank—semester GPA of 3.50–3.74; quality points of 56 or above.
2. A student earns the rank of “Excellent” for an academic year if he/she is granted one of the distinction ranks in both the first and second semesters of the same year.