Final Examination Procedures

Final Examination Procedures

Article 31

The College Council may form a committee to coordinate with the departments in organizing the procedures of final examinations. The responsibilities of this committee include reviewing the marking sheets and submitting them to the committee concerned within three days of the examination date of the respective course.

The Rules of Implementation for Article 31

All final grades must be submitted to the Admission and Registration Deanship by the deadline specified in the academic calendar.

Article 32

The College Council may apply the principle of strict confidentiality in the final examinations procedures.

The Rules of Implementation for Article 32

A course instructor must prepare examinations in an accurate and strictly confidential manner. The instructor has the sole responsibility for photocopying the examination papers at the examination center and for collecting them him/herself.

Article 33

The course instructor writes the examination questions. The College Council, when necessary, may appoint another instructor to write the questions, based on the recommendation of the department chairperson.

Article 34

The course instructor corrects the final examination papers. When necessary, the department chairperson may appoint one or more specialist instructors to participate in the grading process. The College Council also may assign the grading to another instructor, when required.

The Rules of Implementation for Article 34

In the case of a general examination for all sections of a course, the grading of the examination papers may be assigned to certain course instructors, regardless of which sections they teach.

Article 35

The instructor who corrects the final examination records the marks earned by the students on a grade sheet specifically prepared for that purpose. He/She then signs his/her name on the sheet and also has it signed by the department chairperson.

The Rules of Implementation for Article 35

  • 1. The course instructor records the grades earned by his/her students in the Online Electronic Student Information System and prints them on the forms prepared by the Admission and Registration Deanship and then signs his/her name on the forms.
  • 2. The course instructor submits the student grade forms to the department chairperson, who also signs the forms.
  • 3. The course instructor must him/herself submit the forms to the Admission and Registration Deanship by the deadline specified by the deanship.
  • 4. No grade shall be corrected or altered after the submission of the grade sheets to the Admission and Registration Deanship, unless the course instructor submits a written request indicating that the grade is incorrect and explaining how this occurred. Such request must be endorsed by the department chairperson and the dean of the college. The Admission and Registration Deanship must be informed of these changes no later than the beginning of the final examination period of the following semester. The subsequently corrected grade will appear in the student’s academic record.

Article 36

No student is to be given more than two examinations on one day. The University Council may make exceptions for this rule, as it sees fit.

The Rules of Implementation for Article 36

  • 1. The Admission and Registration Deanship schedules the student final examinations. No student is given more than two examinations on the same day.
  • 2. Every semester the Admission and Registration Deanship prepares the final examination schedule, which includes the date, time, and location of the examinations, in order to achieve the following:
    • a. Maintain schedules that are as free from direct examination conflicts as possible.
    • b. Reserve classrooms and auditoria for the examinations.
    • c. Inform departments and students of the final examination schedules at least a week before the beginning of the examinations, as indicated in the academic calendar.
  • 3. All instructors and students must strictly abide by the examination schedule prepared by the Admission and Registration Deanship.
  • 4. The course instructor is entitled to give a make-up examination for his/her course to students who face a direct examination conflict, with the approval of the Vice Rector for Academic Affairs (VRAA) and the departments concerned. The make-up examination is to be given during the final examination period.
  • 5. The schedule of a final examination of a certain course may be changed for acceptable justifications, based on the suggestion of the course instructor and the recommendation of the department chairperson. The College Council is entitled to make a decision in this regard, in coordination with the Admission and Registration Deanship. The proposed new date for the examination must be during the period of the final examinations.
  • 6. Upon the approval of the VRAA, the course instructor may give alternative tests or homeworks to students, instead of the final examination, if the course does not require a final examination, as per its description.

Article 37

No student is allowed to enter the examination venue more than 30 minutes after the examination begins or leave before the first 30 minutes of the examination have elapsed.

Article 38

Cheating in examination or attempting to cheat, or violating instructions, and examination regulations shall render the student to punishment in accordance with the Student Disciplinary By-Laws as issued by the University Council.

The Rules of Implementation for Article 38

  • 1. Cheating is a disgraceful and immoral act; faculty members and students must be committed to integrity and honesty to ensure the accuracy of grades.
  • 2. A student must carry out all assigned academic work or requirements him/herself, without any unauthorized assistance of any kind.
  • 3. The course instructor must take care to keenly supervise and verify the academic work, so that students will be encouraged to be honest and diligent when carrying out their academic work.
  • 4. If an instructor discovers any instance of a student’s dishonesty in homework assignments or any other course requirements, it is the instructor’s responsibility to take the appropriate action, such as giving a zero grade for that particular assignment or homework. The instructor must then write a report of the incident to the department chairperson, who in turn submits it to the college dean. The College Council may be satisfied with the instructor’s punishment for the student, or it may refer the case to the Academic Disciplinary Committee, which in turn makes the necessary investigations and submits its recommendations to the college dean, in accordance with the student disciplinary rules. A student has the right to appeal to the college dean within one week after being notified of the decision.
  • 5. A course instructor or a supervisor of a course examination who discovers that a student is cheating or attempting to cheat on any of the written examinations must give the student a zero grade for that examination. The instructor also should submit a report containing his/her recommendation to the department chairperson that offers the course. Based on his/her judgment in each particular case, the course instructor may take further action, such as giving the student an F grade in that course. The department chairperson should submit his/her report on the case to the college dean. The College Council either may be satisfied with the instructor’s punishment for the student or refer the case to the Academic Disciplinary Committee, which in turn makes the necessary investigations and submits its recommendation to the Rector of the University, in accordance with the Student Disciplinary By-Laws.

Article 39

The College Council that offers the course may approve the re-grading of examination papers within a period not to exceed the beginning of the next semester’s examinations.

The Rules of Implementation for Article 39

Any student who feels that he/she has received an unfair grade in any course has the right to immediately discuss the matter with the instructor of the course. If the student and his/her instructor are unable to reach a mutually agreeable solution, the student may submit an official appeal to the department chairperson that offers the course but no later than the end of the fourth week of the following semester. The department chairperson is entitled to ensure that the appeal is justified by referring to the instructor’s evaluation of the student, based on the student’s class work and final examination scores. The department chairperson accordingly takes the appropriate action, if deemed necessary, by submitting the student’s appeal to the College Council.

Article 40

Based on the recommendation of the relevant department council, the College Council determines the duration of the final written examinations, which should not be less than one hour and not more than three hours.

Article 40

The College Council sets the regulations pertaining to the final examination procedures, without detriment to the provisions stated in Articles 31–40.