Student Guide

Academic Year:

two regular semesters and a summer session, if any.

Academic Semester:

a period of no less than fifteen (15) weeks of instruction, not including the registration and final examination periods.

Summer Session:

a period not exceeding eight (8) weeks of instruction, not including the registration and final examination periods. The weekly duration of each course in a summer session is twice its duration during the regular academic semester.

Academic Level:

indicates the level of study. The levels required for graduation are eight (8) or more, in accordance with the specifications of each approved degree program.


a subject of study within a certain academic level of the approved degree plan in each major. Each course has a number, code, title, and detailed description of its contents to distinguish it from other courses. A portfolio on each course is kept in its corresponding department for follow-up, evaluation, and updates. Some courses may have prerequisite or co requisite requirement(s).

Credit Hour:

each of the weekly lectures, with a duration not less than fifty (50) minutes or a laboratory session or field study of not less than 100 minutes’ duration.

Academic Probation:

a notification given to a student with a cumulative GPA below the minimum acceptable limit as explained in these regulations.

Class Work Score:

the score which reflects the student’s standing during a semester according to his/her performance in examinations, research, and other activities related to a particular course.

Final Examination:

an examination in course materials, given once at the end of every semester.

Final Examination Score:

the score attained by a student in the final examination for each course.

Final Score:

the total sum of the class work score plus the final examination score for each course out of a total grade of 100.

Course Grade:

a percentage, or alphabetical letter, assigned indicating the final grade received in a course.

Incomplete Grade:

a provisional grade assigned to each course in which a student fails to complete the requirements by the required date. This is indicated in the academic record by the letter grade (IC).

In-Progress Grade:

a provisional grade assigned to each course which requires more than one semester to complete. This is indicated in the academic record by the letter grade (IP).

Semester GPA:

the total quality points a student has earned, divided by the credit hours assigned for all courses taken in a given semester. Total quality points are calculated by multiplying the credit hours by the grade point in each course.

Cumulative GPA:

the total quality points a student has earned in all courses taken since enrolling at the University, divided by the total number of credit hours assigned for these courses.

Graduation Ranking:

the assessment of a student’s scholastic achievement during his/her study at the University.

Minimum Course Load:

the minimum number of credit hours a student can register determined by his/her academic status, and in accordance with the University Council decisions.

The Grading System Followed At Prince Sultan University:

Appendix A includes all the grades used at Prince Sultan University and the points specified for each grade. The grading system at the University is based on a four-point scale.

Major GPA:

the average of grades earned in the major courses, as well as in the other accredited courses. The major GPA is computed on the basis of the last grade earned by the student in the course.

Credit Hour For Practical Or Field-Study Classes:

Each practical or field class lasts about 150 to 200 minutes, with a minimum class time of 100 minutes for some programs.

Admission And Academic Standing Committee:

a consultative committee nominated by the President of the University. It considers applications for transfers, readmission petitions, and suspension cases and renders the necessary recommendations regarding any of these cases as a preliminary step toward accepting them in accordance with regulations.

Promotion Examinations:

examinations held at the University for those students who have excelled in the admission examinations and for those who have achieved outstanding grades at the end of the first level in the preparatory year, to determine whether students can be exempt from all preparatory year courses.

Co-Operative Program:

Some students, according to their major, are required to spend 27 weeks of practical training (equal to 10 credit hours) in their major field. The student should regularly be in touch with his/her academic advisor to discuss the co-operative program. He/She should complete the program before his/her last semester at the University.

Summer Training:

Some students, according to their major, must spend a practical training of 100 work hours in their major field for every credit hour, with a maximum of six credit hours. The student should complete the training before his/her last semester at the University.

Important Note:

The student is responsible for understanding and following academic rules and regulations including graduation requirements. Guidance and assistance from academic advisors does not relieve the student of this responsibility. Therefore, every student should be thoroughly familiar with all academic regulations pertaining to the granting of academic degrees. He/She regularly should familiarize him/herself with new academic regulations; in this regard he/she may consult the department chairman or the academic advisor regarding these regulations.